FAQ

Frequently Asked Questions

Question:
What openings and job opportunities do you currently have?

Answer:
Please visit our Employment Opportunities page on our website. This page is updated on a daily basis as openings occur and close.

Question:
What paperwork do I need to submit to HMS in order for my application to be complete?

Answer:
Applicants interested in a certified position should submit the following:

  1. A signed Letter of Interest
  2. Certified application (complete online or download and mail in)
  3. Criminal History Affidavit (must be notarized)
  4. Copy of all transcripts (unofficial are acceptable for application process)
  5. Education Licensure (copy)

Applicants interested in a classified position should submit the following:

  1. Non-certified application for each job of interest
  2. Criminal History Affidavit (must be notarized)

Question:
Where do I send my paperwork? What is the mailing address for the Hobbs Municipal Schools personnel department?

Answer:
Address to:
            HMS Human Resources Office
            1515 E. Sanger
            PO Box 1030
            Hobbs, NM  88241

Question:
What process is used to determine if I get an interview?

Answer:
For Certified applicants:
1. All applications are put on file and kept for 6 months.
2. Letters of interest for each job are put into the appropriate file for each job opening.
3. When ready to interview, the administrator in charge of hiring for any particular position comes to the Personnel Office to look at all Letters of Interest received for his/her opening.
4. Based on the letters of interest, the administrator requests copies of applications of those he/she wishes to interview. Not all applicants will be given interviews. At this point the administrator will:
a. Review references and/or make additional inquiry as needed
b. Contact applicants selected for interview

Answer:
For Classified applicants:
1.  All applications are put in a file for each job posted.
2. When ready to interview, the administrator in charge of hiring for any particular position comes to the Personnel Office to look at applications received.
3. Based on applications received, the administrator or his/her designee calls and set up interviews with the chosen applicants.
4. Not all applicants will be chosen for interview.

Question:
How long are certified applications kept on file?

Answer:
Certified applications are kept on file for 6 months. At the end of the 6 month time frame, applications are destroyed. To keep your application current, please contact the Personnel Office at 433-0100 and make your request.

Question:
What are the hours of operation for the HMS Personnel Office?

Answer:
The Human Resources Office is open from 7:30 – 4:30 Monday through Friday. Office personnel begin their lunch hours at 11:00. To ensure that the staff member that you need to see is available during the noon hours, please call 433-0100.

Question:
Can I change my W-4?

Answer:
W-4s can be changed at any time during the year. Forms can be picked up at the Personnel Office.

Question:
Can I change my direct deposit?

Answer:
The Direct Deposit form can be downloaded from the website and sent to Personnel Office.  You may also pick one up from Personnel Office.

Question:
How do I change my address and/or name?

Answer:
The Change of Address/Name form can be downloaded from the website and sent in to Personnel office. You may also pick one up from the Personnel Office.

Question:
How do I get verification of employment?

Answer:
A Request & Authorization of Release of Information can be downloaded from the website and sent in to the Personnel office.

Question:
What steps do I need to take in order to resign my position?

Answer:

  1. Certified employees need to give a thirty day notice. Notice of an employee’s intent to resign should be submitted on the Notice of Resignation Form. This form can be downloaded from this website or picked up in the Personnel Office.
  2. Non-Certified employees need to give a two week notice. Notice of an employee’s intent to resign should be submitted on the Notice of Resignation Form. This form can be downloaded from this website or picked up in the Personnel Office.
  3. Retirement refund paperwork can be picked up in Personnel or you can go to www.nmerb.org and download the form to fill out and return in to Personnel.

Question:
Am I eligible to retire?

Answer:
Go to www.nmerb.org to find out information about retirement.  Included on this website are seminar dates that people considering retirements can attend for information. You can also call the NM Educational Retirement Board at 505-827-8030.

Question:
I am ready to retire. What do I need to do?

Answer:

  1.  Pick up a form in Personnel or go to www.nmerb.org to obtain a form.
  2. Turn in the form to Personnel with signed letter of retirement.
  3. Also needed to go with the form is a copy of your birth certificate and your beneficiary’s birth certificate.

Question:
How do I add additional hours to be reflected on my contract for next year?

Answer:

  1.  If you have added new hours and now have a BA+15, BA+45, MA, MA+15, or MA+45 you will need to do a Step Up form that you can download from the website.
  2. Fill out the step up form and get official transcripts that reflect these hours and bring these documents to the Personnel office.
  3. September 30th is the deadline each year for step ups to be turned in for the pay raise.

Question:
How do I ask for a transfer to another school location?

Answer:

Any licensed staff member may request, in writing, to transfer to another school or grade level. The written request must be submitted by April 1 to the Assistant Superintendent for Personnel with a copy to the building principal. A Transfer Request form can be downloaded from the website and sent to the Personnel Office.

Question:
Does HMS reimburse Non-Certified employees for college courses taken through any college?

Answer:

If you are a HMS Non-Certified employee, HMS will reimburse up to $50.00 per credit hour.

Question:
What do I need to do to be reimbursed?

Answer:

The Personnel Office has a "Tuition Assistance Application Form" that needs to be completed at the end of each semester being reimbursed for. In addition, you will need to supply copies of all reciepts (showing proof of payment) and grades to the Personnel office. At that time, the Personnel Office will determine if you are eligible for reimbursement.

Question:
Does HMS reimburse Certified employees for college courses taken through any college?

Answer:

If you are a Certified employee, HMS will reimburse up to $100.00 per credit hour. If you attend ENMU your tuition fees will be waived.

Question:
What do I need to do to get reimbursed?

Answer:

The Personnel Office has a "Tuition Assistance Application Form" that needs to be completed at the end of each semester being reimbursed for. In addition, you will need to supply copies of all reciepts (showing proof of payment) and grades to the Personnel office. At that time, the Personnel Office will determine if you are eligible for reimbursement.

If you are attending ENMU, you will need to come by the Personnel office to fill out a "Tuition Waiver Application Form" and also turn in a current PDP and Degree Plan.

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